Privacy Statement 2024/25

Privacy Statement appendices

Appendix A - How Hull Training and Adult Education uses Personal Information

The General Data Protection Regulation (or GDPR for short) is a positive step towards you having more control over how your data is used.

Hull Training and Adult Education is committed to clearly explaining what data we collect, its purpose, how long we keep it for and who we would share it with. The table below identifies this.

Data we collect Why we collect it Who we share it with How long we keep it for

Sensitive Data such as -

  • Name
  • Address
  • Date of Birth
  • Contact details
  • Ethnicity
  • National Insurance Number
  • Gender
  • Learning Difficulty
  • Disability
 We collect this data on behalf of our Funding Bodies. For more details about how they use your data please visit their website.
Accessing your personal learning record - GOV.UK (www.gov.uk)		 The Education and Skills Funding Agency and the Department for Education Until 2030 for ESF match funding, 10 years thereafter for accredited learning 7 years from completion for non-accredited learning
As above Register learners for qualifications Awarding bodies - various As above
As above Report safeguarding concerns to the Safeguarding Board Safeguarding Board Up to the learner’s 25th birthday
As above IT Account creation
  • Google sites
  • Microsoft Educational Teams
 + 1 year post qualification achievement/end of course
As above IT Account creation E Portfolio + 6 years post qualification
As above Follow up post course to see what impact the training has had External company for learner destination Report will be retained as per the funding data. The company will retain the data for the duration of the contact
As above plus parental contact and Doctor contact   Crèche registration + 2 year from last visit
As above   ALN/EHCP As per funding data

If you have any questions about Data Protection and Hull Training and Adult Education, please contact -

learneradvice@hullcc.gov.uk

Hull Training and Adult Education
The Avenues
Park Avenue
Hull
HU5 4DA

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